Kalamalka Flyfishers Society Bylaws

Schedule 1 Bylaws

By-Law 1 Interpretation

1.1  (a) Nothing in these By-Laws shall be so interpreted as to be in conflict with the Society Act, Province of British Columbia.

(b) In these By-Laws unless the context otherwise requires:

(i) “Board” means the Board of Directors of the Club.

(ii) “Director” means the Directors of the Club for the time being.

(iii) “Club” means the Kalamalka Fly Fishers Society.

(iv) “Proxy” means a person, not necessarily a Club member, appointed in writing to attend meetings and vote on a member’s behalf on matters specified.

(v) “Member” means a person who becomes a member in good standing and remains so in accordance with these By-Laws.

1.2       In these By-Laws, words importing a male person include a female person and vice versa; words importing the singular include the plural and vice-versa.

By-law 2 Membership

2.1       Membership is open to all persons regardless of Race, Color or Creed who are prepared to accept and practice the ethics implied in the Club Constitution and By-Laws.

(a) Admission except for Honorary, which is by appointment, shall be by written application to the Membership Director followed by acceptance by the Board.

2.2       There shall be four classes of membership as follows;

(a) Honorary such members may be appointed by a resolution passed by the members based on a recommendation of the Board. They pay no dues and may not vote or hold office, but otherwise may enjoy all the privileges of an ordinary member.

(b) Ordinary all members other than Honorary or Junior. They shall pay dues, may vote at all legally constituted meetings and may be elected to any office within the Club.

(c) Junior restricted: to persons between the ages of 13 and 17 with conversion to Ordinary membership on January 1 following their 18th birthday. They shall pay no dues, but are otherwise entitled to all rights and benefits of Ordinary membership, including voting, but may only be appointed rather than elected to the Board of Directors.

(d) Lifetime Ordinary Membership restricted to Ordinary members who receive this designation as an award approved by the Board under the Awards By-Law. It is in recognition of outstanding service or support to the Club over a period of years, or on the basis of a significant one-time event. The recipient shall continue to enjoy all the rights and privileges of an Ordinary Member, but need no longer pay dues, although he may elect to do so to support conservation purposes of the Club.

2.3       A member is considered in good standing except should he not have paid his current annual membership dues. He remains not in good standing so long as the debt remains unpaid. Only members in good standing are entitled to vote at meetings of the Club, be elected or appointed to hold office.

2.4       Person ceases to be a member of the Club;

(a) On delivering his resignation in writing to the Secretary or any other Director of the Club.

(b) On his death;

(c) On non-payment of his annual dues for more than 60 days.

(d) On being expelled for good cause.

2.5       Expulsion

(a) Based on a recommendation of the Board, a member may be expelled by a special resolution passed by the members at a general meeting, provided the notice of the meeting specifies that such a matter is to be placed before the members.

(b) The person who is the subject of the proposed resolution shall be given an opportunity to be heard and or represented before the Board while it is investigating the matter, and again at the general meeting before the resolution is put to a vote, which shall be by ballot. A simple majority vote only is required, and no return of dues shall be made if the resolution is accepted.

(c) Matters which could form the basis for expulsion include, but not exclusively

(i) Moral turpitude;

(ii) Conviction under the Fisheries or Wildlife Acts, or

(iii) Conduct which in itself would tend to bring discredit to the Club and it’s reputation.

2.6       Re-instatement.

(a) Persons whose membership was ceased for non-payment of dues, may be reinstated by paying all outstanding debts to the Club, plus an administrative fee of $10.00.

(b) Persons expelled for cause may apply for re-instatement, after a period of not less than 12 months, to the Board who shall consider the matter and may offer a resolution to the membership at a general meeting for consideration and vote. The notice required In By-Law 2.5 (a) applies and a 2/3-majority vote is required.

2.7       Annual Membership Dues.

The dollar value shall be established by a resolution passed at the March General Meeting and will be in effect for the ensuing year.

The Membership Director shall notify members who are in arrears and, if not paid within 30 days of such notice, shall advise the President who shall, unless extenuating circumstances exist to his satisfaction, advise the person in writing that his membership has ceased.

2.8       As of after March, new dues will be prorated accordingly (full membership dues cover from January 01 to December 31).

By-Law 3 Duties of a Member

3.1       A member shall;

(a) Make himself familiar with and follow the Constitution and By-Laws and any procedures of the Club as may be adopted from time to time.

(b) Conduct himself while engaged in fishing or conservation activities in an ethical manner, which will not bring himself or the Club into disrepute: and

(c) Make every effort to assist, within his physical capabilities, in all conservation projects supported by the Club.

By-Law 4 Purpose of Board of Directors

4.1       The Board of Directors shall;

(a) Control, manage and maintain all assets of the Club for the benefit of the members.

(b) Collect and receive all dues or other contributions paid by the members and deposit same in a separate account with a chartered bank or trust company;

(c) Receive income derived from other sources and deposit it directly to the bank account;

(d) Pay all sums of money legally required to be paid on account of all services, supplies and affiliation assessments pertaining to or for the benefit of members.

(e) Ensure all reports and returns required by the Society Act are completed and forwarded in a timely manner, and

(f) Take appropriate action to correct any violation of these By-Laws.

By-Law 5 Board of Directors

5.1       The elected Directors shall consist of not less than (3) three and not more than (9) nine ordinary Members:

(a) No person shall be considered qualified for election as a Director unless he is a member in good standing of the Club, but he may become such a member and be elected to the Board at the same meeting

(b) The officers within the Board of Directors shall be;

(i) President

(ii) Vice President

(iii) Secretary

(iv) Treasurer

(v) Membership Director

(vi) Editor of Newsletter

(c) The Board may in its discretion appoint Directors to supervise or co-ordinate Club activities or projects that are long term continuing ones. Where this is done, the appointment and terms of reference shall be in writing and may be withdrawn at pleasure.

(d) Vacancies occurring in any officer’s position, shall be filled from among the current Directors for the remaining portion of the term without prejudice to reelection.

(e) Length of service on the board in the President and Vice-President offices shall be restricted to two (2) consecutive years in either position. Other Directors may serve an indeterminate period.

5.2       The position of Director on the Board shall be held vacant if the member: (a) by notice in writing to the Board resigns; (b) is deceased; (c) becomes physically or mentally unable to perform his duties, or (d) has been removed from office or as a member for just cause.

5.3       The Board may in it’s discretion appoint a member to the Board to fill any declared vacancy for the remaining portion of the term, providing the number of vacancies at any one time does not negate the possibility of a normal quorum, in which case a special general meeting must be called to elect a new Board.

5.4       No member of the Board shall accept remuneration for services rendered to the Club, nor shall he have any financial interest in any purchase order or contracts entered into on behalf of the Club unless he has declared the possible conflict of interest prior to a decision being taken by the Board and he shall refrain from voting.

5.5       Where the President is absent from any meeting of the Board, or vacates the chair during the meeting, the Vice President shall act as President and shall have all the duties and powers of the position while so acting

5.6       In the absence of both President and Vice President, the Directors present shall from among themselves, appoint a President for that meeting who shall have all the duties and powers of the position while so acting.

5.7       A quorum of the Board shall be 50% plus one.

5.8       At meetings of the Board all matters shall be determined by a simple majority vote.

5.9       In the case of a tie vote, the President does not have a casting vote and a motion so tied is defeated.

5.10     No member of the Board shall be personally liable for any act done in good faith while carrying out his duties as a member of the Board.

By-law 6 Nominating Committee

6.1       Two months prior to elections at the Annual General Meeting, the Board shall appoint a nominating committee of two members who will not themselves be seeking office. It will be the duty of this committee to:

(a) contact all serving Directors to determine if they intend to let their name stand for re-election and to which vacancy or office.

(b) seek out other members who are prepared to stand for office and which position they will accept.

(c) determine whether all positions will be covered by nominations.

(d) advise the Board of the status 14 days prior to the date for elections, and

(e) act as polling officer and scrutineer to conduct the elections during the Annual General Meeting.

By-Law 7 Duties of Officers

7.1       The President:

(a) shall preside at all meetings of the Club and it’s Board of Directors and shall have all the powers and duties generally pertaining to the office. He shall be a member ex-officio of all committees except the nominating committee:

(b) is the chief executive officer of the Club and shall supervise the other officers in the execution of their duties, and

(c) shall be a signing authority for expenditures.

7.2       The Vice President

(a) shall, in the absence of the President, possess all the powers and perform all the duties of the President.

(a) shall be responsible for all Constitution or By-Law matters including periodic reviews, and

(b) shall be a signing authority for expenditures.

(d) shall monitor all social and educational activities to ensure all preparations are on target.

7.3       The Secretary

(a) shall conduct the correspondence of the Club.

(b) shall issue notices of meetings via the newsletter, which is mailed to all members.

(c) shall keep minutes of all meetings of the Club and the Board of Directors in separate minute books.

(c) shall be the custodian of all records and documents of the Club except those required to be kept by the Treasurer.

(d) shall compile, assisted by the Treasurer, all reports and returns required by the Society Act, and

(f) shall have custody of the common seal of the Club if one is authorized.

(g) shall be authorized in writing by the board to remove club papers and records from the club in the execution of his duties.

(h) shall be a signing authority for expenditures.

7.4       The Treasurer

(a) shall keep financial books and records of accounts for the affairs of the Club to reflect:

(i) all the money received and disbursed by the Club, stating the matter in respect of which the activity took place. Activity costing forms shall be used to support calculations:

(ii) every asset and liability of the Club:

(iii) every other transaction affecting the financial position of the Club:

(b) shall be authorized in writing by the board to remove records from the club premises in the execution of his duties.

(c) shall prepare annual financial statements, interim report and schedules as required from time to time, and shall present them to the Board and/or General Meetings as called for.

(d) may maintain a petty cash fund and records thereto using the imprest system, for an amount set by the Board from time to time.

(e) shall maintain all records of account current and be prepared for a test audit on short notice.

(f) shall be a signing authority for expenditures.

(g) shall be an ex-officio member of any committee authorized to generate and expend funds to assist and advise on annual budget plans.

(h) shall assist in the preparation of returns required by the Society Act.

7.5       The Membership Director

(a) shall maintain a register of members to reflect by class of membership:

(i) the full name, resident address and telephone number:

(ii) the date on which the person is admitted as a member:

(iii) the date on which the person ceases to be a member:

(iv) name of spouse (if applicable):

(b) collect annual dues and submit to Treasurer for deposit:

(c) issue membership cards by control number:

(d) advise members who are in arrears, and where necessary advise the President that the member has been duly notified and recommend action to cease membership; and

(e) shall issue each new member with a copy of the constitution and By-Laws at no cost.

7.6       Editor of the Newsletter (May or may not be a director)

(a) shall publish a newsletter that includes, among other items of general interest to members, a running schedule of Club meetings dates and locations covering the next three months, but ensuring that at least 14 days notice of all meetings is provided, plus a listing of Executive officers with phone numbers. This newsletter shall be mailed to all members:

(b) collect pertinent information from executive meetings, incoming mail etc which is of general interest to members for inclusion in the publication.

(c) encourage members to contribute brief articles for informative or discussion purposes.

(d) include in the December | January issue a brief reminder and outline of the Club awards along with conditions for selection, plus nomination forms which could be photocopied.

By-Law 8 Duties of Board of Directors

8.1       The Board of Directors shall

(a) meet at least monthly, except for the months of July and August or at the call of the President, for the conduct of business, adjourn and otherwise regulate itself as it thinks fit, and

(b) subject to any restriction imposed or direction given at a General Meeting, delegate to one or more Board members or to a member or committee of members such of it’s powers and duties as it thinks fit. Such delegation and terms of-reference shall be in writing and is revocable at the Board’s pleasure:

(c) maintain a minute book of its proceedings.

(d) maintain a minute book of all General Meetings and keep copies readily available for review by members on reasonable request:

(e) cause proper books of accounts to be kept in respect to all financial transactions of the Club and, on written application by a member, make such books of account available for inspection.

(f) shall keep at a registered address, or in the possession of one person, and shall make available upon written request by a member.

(i) a copy of changes in By-Laws

(ii) a copy of any Special Resolution passed

(iii) a register of the Board of Director; and

(iv) minutes of all General Meetings.

By-Law 9 Financial

9.1       The fiscal year for the Club shall be for one year beginning the first day of January and ending the 31st day of December following

9.2       The Board shall call for the following to be presented at the Annual General Meeting:

(a) a statement of income and expenditures drawn up to present fairly the results of the operations of the Club for the period and to distinguish severally at least,

(i) gross revenue from different sources, where material:

(ii) income or loss from any investments:

(iii) any provision for depreciation of materiel assets

(iv) amounts transferred to or from a reserve fund:

(v) net income or expenditures before extraordinary items from paragraph (vi), and

(vi) extraordinary items of income or loss of a non-recurring nature including disposal of materiel assets.

(b) a balance sheet drawn up as of 31 December each year, to present fairly the financial position of the Club at that date and to distinguish severally at least,

(i) cash and deposits

(ii) inventory, stating basis of evaluation

(iii) materiel assets, stating basis of evaluation

(iv) debts owed by the Club, and

(v) reserve funds showing amounts added or withdrawn during the period

9.3       Prior to issue or circulation of the statements in (a) and (b), they must be approved by the Board and signed by two of the Directors. If the statements have not been audited, notation “subject to audit” will be included above the signatures. Interim financial statements may be presented to a General Meeting without Board review, but are accepted subject to audit.

9.4       The Club shall maintain at least one hank account with a chartered bank or credit union for the deposit of funds. Where a reserve fund is established, it shall be in a separate account.

9.5       All cash and negotiable forms shall he deposited directly to the Club bank accounts.

9.6       All payments shall be made by cheque. except for minor petty cash transactions if such a fund is in use. Activity costing forms shall be cross-referenced to cheque numbers.

9.7       All cheques drawn on any account of the Club shall be signed by two of the Directors designated as signing, authorities.

9.8       The Club shall by resolution establish the spending limits of the Board or individual officers and may adjust the limits at any General Meeting.

9.9       The Board may not exercise any powers in respect to borrowing funds or issuing debentures without the expressed authority of a Special Resolution passed by a 75 % majority of the members present in person or by proxy at a General Meeting.

9.10     The Board may. in it’s discretion, invest a portion of the Club funds in Guaranteed Investment Certificates with roll over clauses as necessary, for periods of 30, 60, or 90 days or for one year periods and have their present status reported with other interim statements at General Meetings.

By-Law 10 Audit

10.1     The Board shall appoint an auditor, and assistant where necessary, from the membership independent from the Board, other officers or employees, at the Annual General Meeting to hold the appointment for a period of one year without prejudice to re-appointment.

10.2     The Board shall give notice of the appointment in writing to the auditor and assistant which shall be their authority to conduct spot audits as considered necessary and an annual audit prior to the Annual General Meeting. It also gives right of access to all financial records and related documents and to receive details considered essential to the audit from any Director or other member.

10.3     The auditor shall:

(a) conduct at least one spot audit in each financial year on any aspect of the financial records, and

(b) make a report to the members on the financial statements that are to be placed before the Club at the Annual General Meeting, and

(c) state in his report whether, in his opinion, the financial statements present fairly the financial position of the Club and the results of its operations for the period under review and does so on a basis consistent with the preceding period.

10.4 4  Where the opinion contained in the report under 10.3 (c) is qualified, shall provide detailed reasons in his report.

By-Law 11 Common Seal

11.1     The Board may provide a common seal for the Club, and they shall have the power from time to time to destroy it and substitute a new seal in its place.

11.2     The common seal shall be in the custody of the Secretary and shall be affixed to a document when authorized by resolution of the Board and then only in the presence of the President and Secretary together.

By-Law 12 General Meetings

12.1     General Meetings shall be held each month except for July and August when they shall be replaced by “fish out” gatherings.

12.2     The Annual General meeting shall be held the first Monday of March of each year in the city of Vernon B.C.

12.3     The Board may, whenever it thinks fit and shall, upon requisition in writing by 10% of the members, convene an Extraordinary General meeting within 14 days of receiving the requisition.

12.4     Notice of meetings shall be published in the newsletter mailed to all members and where an Extraordinary General Meeting is called, special notice shall be mailed to all members.

12.5     Save as otherwise provided in these By-Laws, no business shall be transacted at any meeting unless a quorum is present. A quorum for General Meetings shall be not less than 5 members present and entitled to vote in person or by proxy.

12.6     If within one half hour from the time specified for meeting a quorum is not present, the meeting shall stand adjourned to the same time and place the week following and, if at the resumed meeting a quorum is still not reached, the persons present and entitled to vote shall be considered a quorum.

12.7     Where the President is absent from any meeting, or vacates the chair during the course of the meeting, the Vice President shall act as President and shall have all the duties and powers of the position while so acting

12.8     In the absence of both President and Vice President, the Directors present shall, from among themselves, appoint a President for that meeting who shall have all the duties and powers of the position while so acting.

By-Law 13. Rules of Order and Procedure

Note: The following definitions, rules of order and procedure are based on the principle that rights of individuals, of absentees, and the Club as a whole must be considered and respected. The principle that the decision of the majority shall prevail and all others shall become subservient is widely recognized and accepted. It is also accepted that the Club as a whole requires protection from itself against hasty or repeated changes of previous actions. The requirements to adopt such a revision or change are therefore greater than those to adopt it in the first place are.

13.1     Main Motion

This is the formal proposal to take action or to adopt an official position on any matter affecting the Club. With one or two minor exceptions, motions must have a seconder, are amendable and debatable. They require a simple majority vote from a quorum to be adopted except for a motion to rescind previous action or amend the Constitution and By-Laws.

13.2     Amendments

Proposed amendments to a motion can be made to substitute words, phrases, one or more paragraphs and substitute in their place other words, etc, provided they do not change the general intent of the original motion. They take precedent over the main motion and must therefore be dealt with first. They require the same voting qualifications as above.

13.3     Motion to Rescind or Reconsider Previous Action

The formal proposal to cancel or reconsider action taken by the Club earlier. Such a motion would be out of order if tendered at the same meeting which adopted the action affected. The motion requires a seconder and is debatable. It requires prior notice in writing to the Board of not less than 30 days so it can be placed on the agenda and all members made aware by notice. It requires a 2/3-majority vote to be adopted.

1 3.4    Motion to Amend Constitution and By-Laws

The formal proposal to amend the Club’s Constitution and By-Laws. It is in order only at the Annual General Meeting after 30 days prior notice to the Board in writing so that a copy of the proposal can be inserted in the newsletter along with the notice of meeting mailed to all members. Motions of this type require a seconder and are amendable, debatable, and require a 75% majority vote from a quorum of members present at the meeting in person or by proxy to be adopted

13.5     Frivolous Motions

Where one or more members attempt to use procedures to delay or obstruct the normal business of the Club: e.g. requesting poll votes etc, where it is obvious the majority has spoken. These are out of order and the chair shall I not entertain them.

13.6     Motion to Appeal

A motion to appeal a decision of the chair must be made immediately following the decision. If any debate has intervened it is too late. It requires a seconder, is debatable, and requires a simple majority vote for adoption.

13.7     Majority Vote

Means more than one half of the votes cast, by whatever means in use, at a meeting where a quorum is present.

13.8     2/3 Of the Members Present

Means the total of the votes cast, by whatever means in use, at a meeting where a quorum is present where such total equals 75% or more of the membership entitled to vote who are present in person or by proxy.

Note: To clarify the use of the above, suppose the Club has 50 members; 30 persons vote on a question at a meeting where 40 are present, a Majority vote would be 16; a 2/3 Vote of Members Present would, be 27; and a 75% Vote Of the Members Present would be 30. This method of voting qualification is a compromise between the rights of the individual and the rights of the Club as a whole and establishes the principle that more than a simple majority vote is required under special circumstances.

13.9     Abstaining from Voting

While it is the duty of every member who has an opinion on the matter to express it by voting, he can not be forced to and may abstain. Abstentions are not normally tallied, even though they in act result in increasing the prevailing vote.

13.10   Vote by Ballot

(a) this provides a degree of secrecy and although not necessary in normal conduct of business, it must be used in all cases where disciplinary matters are considered which could result in removal from office or loss of membership

(b) such a vote may be taken on other contentious matters before the Club if ordered by the Chair, or is requested by two or more members. This latter request is normally acted upon by seeking a simple majority vote, and

(c) members abstaining submit unmarked ballots, which are not recorded.

13.11   Announcing the Vote

When the vote has been taken and the Chair has no doubts as to the result, and no poll has been called for; the Chair shall declare that the motion is adopted or defeated. The Chair should explain the effect of the decision so there can be no confusion and then announce the next item of business.

13.12   Debate

(a) the open discussion that takes place after a motion has been placed before the meeting by a member. In normal practice, time to address the meeting will not be restricted, but a person who has spoken should not be allowed to speak again so long as there are others who have not spoken but wish to do so.

(b) priority to speak first will be given to the member how presented the motion and then to others in turn.

(c) debate may be closed by the Chair when it is determined all wishing to speak have done so or it is determined that a speaker is attempting to obstruct proceedings.

(d) putting the question to the meeting by the Chair reading the motion closes the debate and the vote is called for.

13.13   Decorum in Debate

(a) during debate, members must confine themselves to the question before the meeting and avoid where possible personal remarks.

(b) polite language shall be used and concern for others must be shown at all times. All remarks must be addressed to the Chair and no cross-floor discussion allowed.

13.14   Obtaining the Floor

A member should raise his hand, wait to be recognized by the Chair and then address the meeting.

13.15   Point of Order

A member may rise to a point of order by standing and addressing the Chair, saying he rises “on a point of order”. This takes precedent over all other debate. It is used where a member believes a standing rule is being bypassed or the debate is on a matter previously decided. The Chair must rule on the point raised. Assuming the point is denied, resumption of debate gives priority to the member interrupted.

13.16   Call to Order

“Order Please”, is the term used by the Chair to call a member to order, and thus ending debate. The Chair will normally explain why the member is out of order and then continue the business before the meeting. It is often used to have the speaker raise his point during another portion of the meeting, e.g. during new business rather than old.

13.17   Procedure at Meetings

The following procedure will, in so far as appropriate, be used at all General or Extraordinary Meetings:

(a) call to order

(b) welcome new members and self introduction of attendees when considered necessary

(c) reading of and approval of minutes from last meeting

(d) treasurers report

(e) committee reports

(f) correspondence, incoming and outgoing

(g) appointments to the Board or committees

(h) old business or arising from minutes

(i) new business

(j) adjournment

By-Law 14 Voting by Members

14.1     At any General Meeting, a resolution to be decided by a vote of members shall be by a show of hands, unless a poll is requested by a member, or directed by the Chair, or a secret ballot is required by circumstances.

14.2     Unless a poll or ballot is in use, the declaration by the Chair that the resolution has been adopted or defeated, is conclusive evidence of the fact, without proof of the numbers or proportions of votes recorded for or against.

14.2     A poll, if demanded, shall be taken in whatever manner the Chair sees fit and the results taken shall be deemed to be the resolution of the meeting.

14.3     In the case of a tie vote, by whatever means in use, the Chair, not having already voted on the matter shall cast the deciding vote. This does not change the principal of only one vote per member.

14.4     A member may cast his vote in person or by proxy in writing delivered to the Chair prior to the meeting being called to order.

14.5     Only members in good standing are entitled to vote.

By-Law 15 Violation and Enforcement of By-Laws

1 5.1    Any infraction or violation of these By-Laws or any rules and Regulations established pursuant to them by a member, may be corrected, remedied or cured by the Club.

15.2     The Club may recover from a member or members by an action for debt in a court of competent jurisdiction any sum of money the Club is required to expend as a result of any act or omission by the member or members which violate these By-Law and there shall be added to any amount found due, all costs of such action including costs between Solicitor and Client.

By-Law 16 Enforcement Procedures

16.1     Where it is alleged that a member or members have violated these By-Laws, the Board shall investigate, may take evidence under oath, and otherwise determine the facts to confirm or reject the allegation. From this determination. The Board will decide whether it is likely to be required to expend funds on any necessary corrective action and should therefore invoke By-Law 2. 5 or 5.2.

16.2     Where the infraction is minor in nature or inadvertent and no funds need be expended, corrective action as necessary shall be taken and the offending member or members may be assessed an administrative fee or fine not to exceed nominal amounts set by resolution of the Club at a General Meeting related to first and subsequent infractions.

By-Law 17 Awards

17.1     The Club may, at the discretion of the Board, accept or create awards suitable for presentation annually or as the occasion arises

17.2     Nominations for most of the awards will come from members, using the form provided in the newsletter. They will be accepted by the Secretary in January and February each year. The form in use shows the name of the member nominated plus space for brief reasons supporting the nomination and which award is to be considered. Copies are available from the Secretary, or may be photocopied from the newsletter.

17.3     The final selection from those nominated shall be made by the Board holding a secret ballot at an executive meeting prior to the Annual Dinner at which the presentations will be made. Separate ballots shall be used for each award.

17.4     The ballot in use containing instructions is available from the Secretary.

17.5     All directors are entitled to vote even if a nominee.

17.5     Two directors, designated by the President, shall co-ordinate the selection process and the presentations, arranging for engraving, printing, framing etc. They shall collect the ballots, do the actual count and record the vote. The winner’s names must remain confidential until the actual presentations take place.

By-law 18 Discretionary Appointments

The President may appoint a

(1) Sergeant at Arms whose duties will be to oversee the decorum of the meetings and to fine and collect from members for minor transgressions during meetings and gatherings. Amounts of fines to be determined by the board.

(2) Parliamentarian to

(a) Interpret Robert’s rules of Order and to insure Robert’s Rules of Order are being followed during meetings of the club.

By-law 19 Keys

The director in charge of club maintenance shall be in charge of and responsible for the club keys and the issuance of keys to the authorized officers of the club and recovery of the keys on the expiration of their term of office. This to be done by signing the Keys out and signing them in.

By-law 20 Intellectual Property

Any manual, book, or other manuscript created by members of the Kalamalka Fly Fishers Society, whilst engaged in any undertaking of the Society, shall remain property of the Kalamalka Fly Fishers Society, unless prior written agreement is in place.

By-law 21 Previously Unalterable Provisions

  1. The Society shall be carried on without purpose of gain for its members and any profits or other accretions to the Society shall be used for promoting its purposes. This provision was previously unalterable.
  2. In the event of the dissolution of the Society, funds and assets of the Society remaining after the satisfaction of its debts and liabilities, shall be given or transferred to such organization or organizations with similar purposes in British Columbia, as may be determined by the members of the Society at the time of dissolution provided that such organization or organizations shall be a registered charity recognized by Revenue Canada Taxation as being qualified as such under the provisions of the Income Tax Act from time to time in effect. This provision was previously unalterable.